Questions & Answers institutional collaboration projects - Orange Knowledge Programme

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We will answer questions about open calls until the date stated in the time schedule of each call. New questions and answers will be published here every Wednesday and Friday.

Questions and answers are posted in chronological order per call. General questions and answers are also in chronological order. The latest questions are at the top.

Bangladesh OKP-BGD-10012


Question

Clause 2.3 of the call indicates about the inclusion of co-funding in the budget break-down. As co-funding, do we have to specifically show any amount of money? Otherwise, what kind of activities will be considered as co-funding?

Answer

As mentioned in the call document, co-funding is one of the key principles underpinning the programme. It contributes to reciprocity and increases ownership of the collaboration. Co-funding may involve public, private and/or own funds. Bangladesh is considered to be a Least Developed Country (LDC) according to OECD’s DAC list. This means that an application for this call does not require a minimum of co-funding, but partners are encouraged to include co-funding. A contribution from public funds is defined as: a contribution in cash or in kind to which is directly or indirectly paid for from state resources. In the case of in kind co-funding it is advisable to give an indication of the expected amounts of this type of co-funding.

Question

Can a Bangladeshi lead partner handle the fund?

Answer

Yes this is possible. See the call document which states “The grant application must be submitted by a Dutch institution for secondary vocational or higher vocational or academic education, or a knowledge institution or organisation in a Country A (which in this case is Bangladesh), potentially on behalf of their consortia. For further criteria such as submitting grant applicant data in the form of a COCA” This is to confirm your eligibility as Country A lead partner. Please refer to Chapter 3.1 Eligibility criteria.

Question

Can we hire individual experts from Bangladesh as part of the team of experts?

Answer

It is possible to hire external experts from Bangladesh. External experts cannot be employees of the Country A Partner or Country A Consortium Partner(s). If an external expert is an employee (part-time) of the Country A Partner or Country A Consortium Partner(s), the costs for his or her services is not eligible for funding. Please refer to Chapter 5.3 Cost Category B: time/input by regional/local staff and experts of the Grant Obligations & Conditions for Institutional Collaboration Projects. You can find this on the Q2 call page.

Bangladesh OKP-BGD-10043


Question

What kind of partnership is required? Is it technical partnership or for implementation?

Answer

The combination of both technical and implementational partnerships is positively received in this call.

The partnerships c.q. relationship between the Bangladeshi lead partner and the Dutch lead party is of essential importance for the successful implementation of the project. However proven partnerships between and amongst the Bangladeshi partners applying for this project is also considered important and the same argument applies to Dutch consortium partners. Please note that part of the assessment will be based on the positive and proven collaboration between Dutch and Bangladeshi partners as well as collaboration within each consortium.

Furthermore (and as mentioned in the call document), please note that the lead Country A partner from Bangladesh must be a national or local knowledge institution or organisation (knowledge institution, ministries, national commissions or nongovernmental organisation) that contributes to capacity development in the area of higher and vocational education within the local priorities as set out in the country plan of implementation (CPI). For the other consortium partners (Dutch or Bangladeshi), this condition does not apply.

East Africa Region OKP-EAR-10028


Question

Normally, OKP Institutional Collaboration calls require 1 lead organization ("Party A") in the relevant country (Country A). EAR-10028 proposes activities in 3 countries. If a proposal for this call plans to involve training/education organizations in all 3 countries, do you: a) require one of these (i.e. one organization from one of the countries) to be the Country A lead partner (and e.g. other organizations in other countries to be Country A partner consortium members?), or b: require Country Lead Partners in each country (Countries A, B and C...)?

Answer

We refer to page 3 of the application form‌ (135.6 kB), where there is made reference to one country A consortium with one lead partner.

Question

In how many countries do the regional project activities need to be implemented in order to be considered “regional”. Can there also be country specific activities implemented feeding into Nuffic’s Country Plan?

Answer

For this particular regional call the regional activities should be focussed towards the strengthening of dairy training programmes in Ethiopia, Kenya and Uganda. Dairy training programmes should be supported in all three countries. The project could include country specific activities that address capacity building needs as defined in the Country Plans of Implementation for Ethiopia, Kenya and Uganda. It is acknowledged that project results related to curriculum development, accreditation and educational and training innovations have to align to national rules and regulations.

It is expected that applicants motivate how these country specific activities will also contribute to jointly implemented activities in which institutions and staff of institutions from these three countries participate. Applicants are invited to come with proposals, strategies and outputs in which they explain how national institutions in the three countries will collaborate and how exchange of learning experiences will be concretised and made relevant for the development of dairy training programmes in the three countries.

Ethiopia OKP-ETH-10026


Question

Is co-funding a precondition to compete for the call?

Answer

The call for grant applications (chapter 2.3 co-funding) explicitly states that ‘Ethiopia is categorised as a Least Developed Country (LDC) according to OECD’s DAC list. This means that proponents applying for Institutional Partnership projects are encouraged to include co-funding in their proposals.’ So it is not a precondition.

Question

Interventions should focus on a federal level, on the highlands of Oromia, Amhara, Tigray and SNNPR (Southern Nations, Nationalities, and Peoples' Region). Do you mean that the project proposal should be developed by involving all of the regions (team up from all regions ) or it is also possible to develop by one region only?

Answer

It is possible to choose one or more of the preferred regions.

Indonesia OKP-IDN-10045


Question

Can the funding be applied toward the development of technological platforms for the judiciary?

Answer

A maximum of 20% of the grant budget is eligible for costs of equipment and other investments. The proposed investments must contribute to achievement of the outcome(s) and realisation of the output(s) of the project and must be included in the annual report. For more information, please refer to chapter 5.7 Investments of the Grant Obligations & Conditions.

Question

Our institution is a part of the judiciary system in Indonesia Law and interested to submit the proposal. In our law system, our employees are called as investigators and prosecutors. Of course they are not judges. Please clarify if we are also considered and eligible to submit the proposal?

Answer

The call is specifically aimed at the training programme for candidate judges. It has not been decided yet whether future calls will encompass investigators and/or prosecutors.

Iraq OKP-IRA-30005


Question

We want to participate in the institutional collaboration programs announced by nuffic (OKP-IRA 30005)

Please let us know about the necessary actions by us, how and where to begin.

Answer

Please check the OKP-IRA-30005 call document carefully, especially section 3. General information for applicants for institutional collaboration projects. It explains step by step how to apply. The website : https://www.nuffic.nl/en/subjects/institutional-collaboration-projects/ gives detailed information such as;

- Why participate

- Who can participate (both sides)

- Application process description

- How to write a proposal

- How to find a Dutch partner organization

- Overview of all OKP granted projects so far (2018 – 2019 – will be updated each quarter)

- Reporting/What happens next


Question

In the call document it is mentioned that:

“The proposed project must contribute to the following objective(s):

- Contribute to Food and Nutrition Security (FNS) and efficient water management for climate smart agriculture (SDG 2 and SDG 6) and to increased employment opportunities for Iraqi youth (SDG 8).”

Does that mean the proposal should include both FNS and efficient water management in one proposal or it is possible to focus only on one topic e.g., efficient water management?

Answer

Proposals on efficient water management are accepted, as long as projects contribute to climate smart agriculture.

Jordania OKP-JOR-30003


Question

Are the non-profit international research institutes- who have regional offices all over the world- eligible to partner in this call?

Answer

The answer to your question can be found in section 3. General information for applicants for institutional collaboration projects of the OKP-JOR-30003 call document. This section explains the criteria of partners eligible to take part in the joint proposal application.

Question

In case we don’t have the COCA registration number, do we need to submit the COCA template before submitting the proposal documents?

Answer

No, not before the proposal documents, but at the time of the application submission. Please refer to the grant application form annex 10. The call document OKP-JOR-30003‌ (208.7 kB) states in section 3.1. Eligibility criteria that “A COCA (Checklist for Organisational Capacity Assessment) is an evaluation of whether an organisation has sufficient financial and organisational capacity to carry out a project or training course. An approved COCA assessment is valid for a maximum of one year and may be requested/updated during the year. The documents required for the COCA assessment can also be submitted at the same time as the grant application.


Question

Is there any limits to the number of Dutch partners/or Jordanian partners?

Answer

No, there are no limits to the Dutch or Jordanian partners.

General questions and answers

These questions and answers are applicable to all calls.

Question

Is an international organisation or knowledge institution, which is locally registered in an OKP country eligible for institutional collaboration?

Answer

Yes, your organisation is eligible. Institutional collaboration projects are aimed at strengthening national and/or local knowledge institutions and organisations in developing countries (knowledge institutions and, if desirable, also ministries, national commissions and non-governmental organisations) that contribute to capacity building in the area of higher and vocational education within the local priorities as set out in the CPI. Your organisation is a locally registered NGO. Your organisation can be part of the consortium of Country A as well as part of the Dutch consortium.

Question

About the form for references of experience: what consortium is meant in the column: Participation consortium in implementation of the project (%)? There is not always a consortium and generally a consortium carries out 100% of a project, while the tenderer will have implemented a part of the project. We are inclined to put here the percentage implemented by our organisation. Is that correct? Or do you want to see the percentages of all consortium partners, if any (and not always known)?

Answer

Yes. You can put the percentage implemented by your own organisation. Please remember that all organisations involved in the application (Dutch and country A lead partners and consortium members) must list their references of experience. Maximum of 3 references per partner.

Question

The project p has a minimum duration of one year and a maximum duration of four years and must be implemented and established by no later than 31 December 2021 (Proposed starting and finishing dates of the project (min. one year - max. four years; end date before 31 December 2021)). Here, do you mean that the project time will be ended before 31 Dec 2021 or the project should start before 31 Dec, 2021?

Answer

The project should be ended before 31 December 2021. Please refer to our Q&A page, this question was answered before.

Question

What is the difference between the Project Director and Project Coordinator? Would you specify their role in the project?

Answer

The respective roles of Project Director and Project Coordinator may vary from project to project and from organisation to organisation. It is up to the applicants to propose a strong project management team, which will be assessed by the Application Assessment Committee (refer to the assessment criteria).

Question

What does it mean Output Number? (in the grant application form)?

Answer

We ask you to clearly number the proposed outputs so that the application form, the logical framework and the budget refer to the same outputs in an identical and coherent way.

Question

Is it possible to co-fund in kind? Such as supplying vehicles, Office and Office equipment( Computer, printer, copier etc), stationary material?

Answer

Yes, this is possible, if these are costs which otherwise would have been charged to or bought by the project. All costs made for the project, including co-funding, have to be included in the audit of the project. Please see chapter 5.10 of the Grant Obligations & Conditions.

Question

The call states “Institutional Collaboration”, does this entail institutional collaborations between knowledge based institutions/organisations or does it also entail collaboration with Nuffic or the Dutch Embassy?

Answer

Nuffic and the Dutch embassy will not participate in the institutional collaboration between knowledge institutions as defined in the call. Nuffic is responsible for the administration and monitoring of the programme and will monitor the achievement of project results. The EKN can be seen as a relevant stakeholder of the OKP programme that has a strong interest in the complementarity, coordination and contribution of OKP projects in relation to prioritised themes and bilateral programmes of the Embassies of the Kingdom of the Netherlands in the countries under consideration.

Question

Does the project proposal already need to be in collaboration with Nuffic?

Answer

The project proposal will not be developed in collaboration with Nuffic. The call can be seen as an invitation to interesting applicants to present proposals to strengthen institutional collaboration between knowledge institutions focusing on sustainable strengthening of higher and vocational education capacity within the expressed priority themes relevant to development cooperation. Nuffic will have an active role in the assessment of applications and selection of the institutional collaboration project that has received the highest score. It can therefore not take part in the development of proposals.

Question

As per this call clause 2.2, which emphasises the necessity of higher and applied education for young generation, can we arrange teaching sessions for our students directly by academician form Netherlands in addition to the skill developments of teachers.

Answer

The aim of Institutional Collaboration Projects within OKP is capacity building, which includes curriculum development and skill development of teachers, among other things. Teaching sessions directly for students by Dutch staff is not part of this.

Question

In order to address the specific training needs for the skill development of faculty members and officers of this University and to transform it into a centre of excellence, is it possible to arrange lab attachment, short courses, seminars, visits etc. to Universities or other centre of excellence/ ports in Netherlands and other country of interest?

Answer

Occasional travel is possible if it fits with - and has significant contribution to - the objectives of the project/call.

Question

Since PhD is a pre-requisite for professional development of faculty members, is it possible to send few faculty members for PhD programme in any Dutch or other university?

Answer

Within projects of the Orange Knowledge Programme, it is possible to send staff for PhD programmes in the Netherlands.

Question

In order to introduce competence-based-learning methodologies, is it possible to establish institution, laboratory (oceanography/ bio-technology/ off-shore engineering/ language), simulator and/or other relevant infrastructure under this project? Is it also possible to include procurement of certain training aids/ items to improve the training methods for classroom facilities like audio-visual and computer assisted training aids?

Answer

Yes, all types of equipment such as the items you mention can be purchased under the equipment component of the budget. The equipment should be directly related to the teaching and research component which the project proposal intends to target. Please note however that the equipment component is limited to 20% of the total proposed project budget.

Question

How much will be the research element in this project? Is there any scope of joint research projects to be undertaken with Dutch universities within this programme?

Answer

As mentioned in the call document, the proposed project should, among other things, change systems and practices within the maritime and port sector institutions through evidence-based research. Please note that the research component is basically focusing on teaching new evidence-based methods and not so much on doing the research itself, although it could be a minor part of the project.

Question

Can non educational institutes who may have concerns in SRHR be consortium partner(s) (for example, local health organisations etc.)?

Answer

Yes, this is allowed. Institutional collaboration projects are aimed at strengthening national and/or local knowledge institutions and organisations in developing countries (knowledge institutions and, if desirable, also ministries, national commissions and non-governmental organisations) that contribute to capacity building in the area of higher and vocational education within the local priorities as set out in the CPIs. Any organisation that is relevant for the project outcomes may participate in the consortium.

Question

Would you clarify how can I identify or communicate to registered Dutch vocational education and training institutes as partner(s) in NL to my grant application? and Who will select this consortium partner?

Answer

This is a call for joint proposals by consortia of Ethiopian and Dutch organisations. Nuffic does not interfere in the composition of the consortia. Nuffic is not allowed to refer to specific potential Dutch partner organisations in view of a level playing field. On the Study in Holland website you can see which organisations are already participating in the Orange Knowledge Programme. Or post a request on social media with #OrangeKnowledge so we can share it via our Twitter and Facebook channels. Tell us what kind of organisation you are - please include your website's url - and in which country you are based. Let us know what you are looking for (what kind of partner? which expertise? which priority theme (Water, FNS, etc.)? which call? in which country? etcetera).

Question

Can the 20% amount for investments from the total budget be used for constructions such as additional classrooms to increase number of female students in TVET institutes, sanitary rooms and other educational facilities?

Answer

Yes, this is allowed, if this contributes to the project objectives. Please refer to the Grant Obligations and Conditions‌ (396.9 kB), chapter 5.7, Cost Category F: Investments.

Question

Should the grant application proposals be prepared for one year or within the time frame indicated in the call (i.e from 2018- 2022)

Answer

The grant application should be prepared for the time frame indicated in the call. The final date for projects is 31 December 2021, and in view of the deadlines in the time schedule, the starting date could not be before 1 September 2019.

Question

Could you kindly let us know if there is a limitation on the number of days European staff can be added to the budget?

Answer

There is no limitation to the number of days European staff can be added to the budget.

Question

Is it possible for doing by collaboration with different country A Universities?

Answer

It is possible that various country A universities collaborate in the project. However, there must always be at least one knowledge institution from The Netherlands involved in the collaboration. Otherwise the application will not be eligible.

Question

What is the difference point between single university doing by itself individually and multi university collaboration?

Answer

There is no straight answer to this question. The applications will be assessed by an Application Assessment Committee (AAC). The AAC will look at different criteria, a.o. Quality of the partnership, Capacity needs of Country A partner(s), ambitiousness of the project, etc. Please refer to the assessment criteria‌ (158.5 kB).

Question

Is it required to have a relevant Partner in Dutch or Netherlands as eligible criteria in order to develop project proposal?

Answer

Yes, this is required. There must always be at least one knowledge institution from The Netherlands involved in the collaboration. Otherwise the application will not be eligible.

Question

As per FAQ, International organisations are not considered national nor local knowledge institutions. They may participate in a consortium, but may not take the lead.

With this provision, may we know what guidelines should we follow when preparing the budget? Does our cost qualifies in Cost Category A: Time/input by Dutch/European staff and experts or Cost Category B: Time/input by regional/local staff and experts?

Answer

International organisations may participate in a Dutch consortium and related costs must be included under Cost Category A.

Question

Could you please clarify if the proposals for the Institutional Cooperation calls have to be submitted in ONE pdf only, including all annexes (apart from the budget in excel), or that we may submit the annexes (CVs, statements, letters) separately in different pdf’s?

Answer

We prefer the proposals for the Institutional Cooperation calls to be submitted in separate annexes (Proposal, CVs, statements, letters) and the budget also separately in Excel. However, there is no objection to submitting the proposals for the Institutional Cooperation calls in ONE pdf only, including all annexes (apart from the budget in excel).

Question

Concerning Management team of the Country A consortium: is it obligatory that the project coordinator is employed with the lead partner of Country A? Or could it also be a person employed with Country A consortium member, or even a person not employed with any Country A partner?

Answer

Our rules and regulations do not specify whether the project coordinator has to be employed with the lead partner, or indeed by any of the partners. This means that you are free to take a different approach.

However, in practice most lead partners choose to nominate a project coordinator employed by the organisation. This facilitates the practical implementation of the project as this person also decides on organisational and financial matters. The role of the project coordinator is crucial for the successful implementation of the project and we often see that this person continues to be a highly valuable asset within the organisation even after the project has ended (capacity building of the lead organisation through professional experience gained). Therefore, we encourage you to carefully consider the strategic choice of the project coordinator and provide solid arguments for the composition of the management teams on both sides (Dutch partner and Country A partner), in case you decide to deviate from the most common practice.

Question

Can a non-educational institute be GRANT applicant?

Answer

Institutional collaboration projects are aimed at strengthening national and/or local knowledge institutions and organisations in developing countries (knowledge institutions and, if desirable, also ministries, national commissions and non-governmental organisations) that contribute to capacity building in the area of higher and vocational education within the local priorities as set out in the CPIs. This relates to knowledge institutions and organisations in Category A countries (see the Country List Annex).

Question

Can a non-educational institute (like Deltares) be NL lead applicant? Or should it be eg VHL?

Answer

The Dutch organisation must be a Dutch institution for secondary and higher vocational or academic education. This means that the institution has to be registered as an educational institution at the Dutch Ministry of Education, Culture and Science (OCW) either in the CROHO (Centraal Register Opleidingen Hoger Onderwijs) or the Crebo (Centraal Register Beroepsopleidingen) or has to provide an educational programme at master's level which is registered in CROHO.

In the last case the institution must comply with the following criteria (proof has to be provided with the COCA):

  1. admission, enrolment and financial administration of the students is handled by the educational institution providing the education, and;
  2. more than 50% teaching staff of the educational programme registered in CROHO is employed by the educational institution, and;
  3. assessment of interim and final examinations in the educational programme registered in CROHO is coordinated by and (predominantly) performed by the educational institution providing the education.

In addition the Dutch organisation must have signed the Code of Conduct International Students in Dutch Higher Education or Vocational Education and Training.

Question

The amount for investments is supposed to be ‘20% of maximum project budget as published on front’. Does this mean that the 20% will be calculated from the maximum grant applicable for, or 20% from the proposed grant amount, or 20% of the total amount proposed for the project (so grant amount plus co-finance)?

Answer

A maximum of 20% of the grant budget or the specific amount mentioned in the call for grant applications is eligible for costs of equipment, infrastructure and other investments.

Question

Is it allowed to submit a budget with more than 20% investments, for instance as part of co-finance?

Answer

Yes, through co-funding the amount for investment can go over the 20% of grant budget. However, eligible for Nuffic funding remains 20% of grant total or the specific amount mentioned in the call for grant.

Question

Is it allowed to submit a budget with less than 20% investments? (For instance when partner A don’t feel the need for investments)

Answer

Yes, it is allowed to submit a budget with less than 20% investments.

Question

May the prescribed 20% of investments be covered partially by co-fincance?

Answer

Yes, this is possible. Nuffic does not prescribe on which cost category the co-financing has to be used.

Question

Private companies can be consortium partners in the proposal. Do the same rules in terms of eligible costs apply to these partners as those applying to other partners? E.g. in terms of fees payable to staff of the private company in accordance with the table on pp 17-18 of the OK Grant obligations and conditions document?

Answer

Yes, the same rules in term of eligible costs also apply to consortium partners which are private companies. Please use the list of fees as presented under 5.2.10.

Question

Can we use products and knowledge of previous projects as co-funding?

Answer

Yes, products can be used as co-funding if these are products which otherwise would have been charged to or bought by the project. For knowledge the question is how you can define the value of knowledge in euros. Knowledge through services by (external) experts is eligible for co-funding. All costs made for the project, including co-funding, have to be included in the audit of the project.

Question

Can we use existing projects (with guaranteed funding) as co-funding?

Answer

If the project is not funded by the Dutch government this is allowed as co-funding. If the project is funded by the Dutch Government and is complementary for the proposed Orange Knowledge project it is very advisable to connect these projects, but it will not be considered as co-funding.

Question

Which Dutch organisations are eligible, on their own or as lead of a consortium, either or not as grant applicant?

Answer

Please refer to the legal policy framework for OKP (subsidiebeleidskader):
Translation legal policy framework Orange Knowledge Programme‌ (195.7 kB)

see section 4:

The Dutch organisation must be a Dutch institution for secondary and higher vocational or academic education. This means that the institution has to be registered as an educational institution at the Dutch Ministry of Education, Culture and Science (OCW) either in the CROHO (Centraal Register Opleidingen Hoger Onderwijs) or the Crebo (Centraal Register Beroepsopleidingen) or has to provide an educational programme at masters level which is registered in CROHO.

In the last case the institution must comply with the following criteria (proof has to be provided with the COCA):

  1. admission, enrolment and financial administration of the students is handled by the educational institution providing the education, and;
  2. more than 50% teaching staff of the educational programme registered in CROHO is employed by the educational institution, and;
  3. assessment of interim and final examinations in the educational programme registered in CROHO is coordinated by and (predominantly) performed by the educational institution providing the education.

In addition the Dutch organisation must have signed the Code of Conduct International Students in Dutch Higher Education or Vocational Education and Training.

Question

How is co-funding visualised in the Orange Knowledge budget and declaration forms?

Answer

The project partners are invited to develop their budget in accordance with the grant application and including and specifying grant and co-funding. In annex 8 to the application the proof of funding is specified and substantiated, duly signed by the co-funder. In case the applicant is awarded a grant, the grant award letter will explicitly mention the amounts stemming from the Orange Knowledge grant and the amounts stemming from the co-funding.

This relation (e.g. total budget = 100% of which the grant is 95% and the co-funding = 5%) will be applied to the final calculation at the end of the project on the basis of all audited and approved cost declarations (of a declaration of EUR 2.000,000, Nuffic will then transfer EUR 1.900,000) with a maximum of the grant amount.

Question

In view of the end date for ICP: 31 December 2021, how do we go about with PhD candidates?

Answer

Please refer to the Grant Obligations and Conditions:
Orange Knowledge grant obligations and conditions institutional collaboration projects

See page 21:

5.5 Cost Category D: PhD/master’s and other training in the Netherlands/Europe:

  • To ensure all long-term staff training can be completed within the grant period or shortly thereafter:
  • PhD and BSc students must have started the programme before 1 January 2020.
  • MSc students must have started the programme before 1 January 2021.

and page 22:
Long-term staff training continuing after the end of the grant period:
10.The grant recipient can request a budget-neutral extension specifically for long-term staff training allowing the PhD, BSc and/or Master’s student(s) to complete their studies. The request must contain a personalised budget per calendar year for the remaining period still required by the PhD/BSc/Master’s student to complete, and an overview of the expenditures made for the individual PhD/BSc/Master’s student until that moment. You can find the prescribed format on our website.

Question

In the call for grant applications it is not clear if the duration is 4 years or less. Could you please clarify? And what does ´established´ mean exactly in this context?

Answer

In accordance with the legal policy framework‌ (195.7 kB) for OKP (subsidiebeleidskader), joint collaboration projects may last a maximum of four years. However, the Orange Knowledge Programme must be completed and reported upon before 1 July 2022. Therefore the final date for projects is 31 December 2021, which limits the maximum duration of projects with a starting date of for example 1 July 2019 to 2,5 years. Projects that start later will have an even shorter duration.

Established means that the project should be finished and all deliverables should be ready by 31 December 2021. The first months of 2022 may only be used for reporting and administrative closure of the project.

Question

The terms 'graduates' and 'alumni': do these 2 terms refer to the same or are they used consciously to refer to two different categories? In the second part of the M&E framework the terms seem to refer to alumni of the OKP capacity building activities whereas in the first part discussion impact they seem to refer to students graduated from the universities who have benefitted from better education given by university staff that were trained in OKP and apply their improved education in their jobs? If the term indeed refers to these student graduates, with what term does the M&E framework refer to the staff of the collaborating universities that receive training through the various activities of the project?

Answer

Please note that ‘alumni’ have benefitted from Orange Knowledge capacity building, so this means they are either ex-scholarship holders or staff of a country A organisation that benefitted from staff training in the framework of an institutional collaboration project. ‘Graduates’ refers to students who graduated from the organisations that were strengthened through the OKP. Graduates therefore have benefitted indirectly from better education through OKP and apply their improved knowledge and skills in their jobs.

Question

Employers: parallel to the above confusion: in a few places the term 'employers' seems to refer to those organisations employing students who graduated from the universities who have benefitted from better education given by university staff that were trained through the OKP. In the second part of the framework employers seem to be the universities employing the staff being trained through the OKP. How do we have to interpret this term?

Answer

Please note that the M&E framework is developed for the Orange Knowledge Programme as a whole and applies to institutional collaboration projects, individual scholarships and group trainings. Employers may be either employers of alumni (ex-scholarship holders) or employers of graduates (indirect beneficiaries).

Please refer to page 3 of the M&E framework, which visualises the Theory of Change of the Orange Knowledge Programme and note that the five blue blocks, representing the medium-term impacts and the outcomes, correspond with the capacity development-related indicators on the pages 15-19 (I, II III, A and B).

Medium impact III: Organisations key to (sectoral) inclusive development of partner countries are strengthened by inflow of enhanced workforce responds to alumni of individual and group training (scholarships) and to the inflow of graduates from enhanced education institutions. In the case of an Institutional Collaboration Project it would correspond to employers of graduates of strengthened education.

Question

For listing outputs per year the log frame format has only three columns, year 1, 2 and 3. Why not a column for year 4?

Answer

As the project has to be completed before 31 December 2021, there is no need for a fourth column.

Question

Could you inform us a bit more about the review process? Will the proposals also be reviewed by reviewers from academic or governmental institutions?

Answer

Please refer to the grant application assessment explanation. The assessment committee will consist of an independent chair, if possible a representative of the respective Dutch embassy and a Nuffic country programme manager as secretary. The independent chair may come from any organisation from any country and is selected on the basis of his/her expertise, relevant for the call.

Question

In your Nuffic OKP conditions you state the following: “The following costs will not be reimbursed under any circumstances: Salaries, stipends, incentives, fees, allowances or any other rewards paid or to be paid for the time which staff members of the ‘Country A Partner(s)’ spend on the project. The only exception is a limited compensation for the time spent on project management and administration”.

Does this refer to all country A partners or only to the Country A partners who are main beneficiaries of the project? How does this compare with the statement that compensations can be given: “Time/input by regional/local staff and experts “? And “Remuneration is based on the time spent by the expert and the consulting fee paid to the expert or the organisation employing the expert.”? And “If an external expert is an employee (part-time) of the Country A Partner or Country A Consortium Partner(s), the costs for his or her services is not eligible for funding”? We envisage a major role for local experts in the capacity building of the benefitting universities. These experts are mostly based at other universities. How can we expect these support universities to play this key role in the project if staff time spent is not compensated? The above rules seem to suggest we should not try to involve other universities institutionally (even though this would be essential for longer term sustainability) but rather hire key staff for specific services so that they can be compensated. In other words can we include salaries, stipends, allowances, etc for Indonesian experts not related to the beneficiary universities?

Answer

Please note that organisations that would benefit from the project would be part of the country A consortium and organisations and/or experts that contribute to the capacity building of these country A organisations would be part of or hired by the Dutch consortium, even if they are from or in country A.

Question

What is the figure used for the alliance between the organisations and what minimum commitments should be acquired between the parties?

Answer

In the call checklist it is stated: Annex 1 Letter of intent for a consortium agreement signed by all partners (Country A lead partner including consortium members and Dutch lead partner including consortium members) including organisational diagram of the project. No consortium agreement is required (yet) during the application, only one or two letters stating the intent to sign a consortium agreement, signed by all consortium members. In case the applicant is awarded a grant, the grant recipient must agree and sign a Consortium Agreement with all consortium partners including Country A and Dutch consortium members.

The grant recipient must submit the Consortium Agreement together with the first report (report 0 or report 1).

With each progress report the project implementers need to attach a declaration from both organisations on their satisfaction with the progress on achieving the proposed outputs within the scope of the grant award, referring to the Consortium agreement.

The consortium agreement must include:

  1. a plan on how the project is to be carried out, and:
  2. a specification on how responsibilities for project output(s) are to be assigned among the consortium members, and:
  3. a code of conduct for the cooperation between the grant recipient and the consortium partners for the duration of the project.


Question

Can the lead partner of country A be an international organisation?

Answer

We refer to the legal policy framework‌ (195.7 kB) for OKP (subsidiebeleidskader), section 4: Institutional collaboration projects are aimed at strengthening national and/or local knowledge institutions and organisations in developing countries (knowledge institutions and, if desirable, also ministries, national commissions and non-governmental organisations) that contribute to capacity building in the area of higher and vocational education within the local priorities as set out in the CPIs.

International organisations are not considered national nor local knowledge institutions. They may participate in a consortium, but may not take the lead.

Question

Are there special requirements/conditions regarding eligibility for (i) consortium members (ii) subcontractors?

Answer

No, any organisation that can have added value to a consortium can participate. Orange Knowledge Programme treats subcontractors and consortium members likewise (refer to the glossary in the Grant Obligations and Conditions).

Question

Do the same conditions that apply to lead applicants (e.g. submission of COCA template) also apply to all consortium members?

Answer

No. Only the grant applicant (either the lead of the country A or the Dutch consortium) has to submit the COCA. The grant recipient will be responsible to Nuffic for the implementation of the project. All country A consortium members have to submit the organisational assessment and the 5C visualisation that is part of it (Annex 7). All (Dutch and country A) consortium members have to submit Annex 5 Overview of relevant experience in capacity development.

Question

We want to know how to find a Dutch partner to include in our proposal writing.

Answer

Nuffic is not allowed to refer to specific potential Dutch partner organisations in view of a level playing field. On the Study in Holland website you can see which organisations are already participating in the Orange Knowledge Programme. Or post a request on social media with #OrangeKnowledge so we can share it via our Twitter and Facebook channels. Tell us what kind of organisation you are - please include your website's url - and in which country you are based. Let us know what you are looking for (what kind of partner? which expertise? which priority theme (Water, FNS, etc.)? which call? in which country? et cetera).

Question

Are overhead costs allowed to be included in the proposal budget? Is there a policy for a maximum percentage of indirect costs allowed?

Answer

We refer to the Orange Knowledge Grant Obligations and Conditions, chapter 5 Eligibility of costs. Overhead and indirect costs are allowed in accordance with these obligations and conditions. We refer explicitly to articles 5.2.6 and 5.8.

Question

Is there an estimated percentage for co-sharing funds in order to increase the possibility of my proposal to be selected?

Answer

Please refer to the respective call, which indicates whether co-funding is mandatory (including the requested percentage) or encouraged.

Question

Is it possible for one organisation to submit more than one application for the same call?

Answer

We refer to article 9 in paragraph 3.1. (eligibility criteria) in the call document. The grant applicant (lead partner of a consortium (Country A or Dutch consortium)) can only submit or be involved in one application for this call (‘one applicant, one application’ rule). A consortium member (Country A or Dutch consortium) can participate in various proposals for the same call. The lead partner of the consortium that is not the applicant can also be involved in various applications for the same call.

NRF and Nuffic call for South African PhD candidates

1 April 2019
The National Research Foundation of South Africa (NRF) and Nuffic have launched the second call for applications for PhD candidates from South Africa. The deadline is 7 June 2019.