Frequently Asked Questions (FAQ) on OKP Tailor-Made Training

1. How many grants does Nuffic expect to award?
Nuffic strives to award at least 1 grant per country.

2. Country Focus Document: are there changes compared to the previous call?
In terms of themes, some embassies have specified a different theme for the call in May 2023 (TMT only). If this is the case, it is clearly stated in the country focus document.

3. How many applications can an applicant submit?
There is no limit to the number of applications per applicant (per country). Nuffic however aims to award at least 1 grant per country. Also, keep in mind if your COCA has a maximum amount, Nuffic will grant no more subsidy than the maximum amount on your COCA.

4. What is the deadline of the call?
14 June 2023, 11:00 am CEST.

5. When will we be informed of the result of my application?
Nuffic strives to have all applicants informed late August or the beginning of September 2023

6. What are the roles of the various stakeholders?
Requesting organisation: identify training capacity needs of its organisation and approach a Dutch training provider to develop jointly a training proposal. Dutch training provider: support the requesting organisation to develop an adequate training proposal based on the needs of the requesting organisation. The Dutch training provider submits the application for a grant. The Dutch
provider could involve other Dutch/regional or local training providers to co-design and implement the training proposal. These will thus be part of the providing consortium and should sign the consortium agreement. Nuffic awards grants to the Dutch lead providing organisations. These organisations are responsible for payments within the grant and for reporting after the end date of the grant period. The requesting organisation (the OKP Country Partner) can receive the training.

7. Is the OKP Country partner the requestions organisation?
Yes, these are 2 terms for the same stakeholder.

8. Can there be multiple requesting organisations across multiple countries in which staff would be trained?
Yes, it's possible to have staff of several organisations participating in the training. These organisations can also be from different OKP countries. One organisation will be the lead requesting organisation, and the application will count as an application from this country. The other organisations will be part of the requesting consortium.

9. Can a requesting organisation also have a "provider" role toward other beneficiaries in the country?
No, a requesting organisation cannot also be providing (part of) the training.

10. Is a consortium agreement required and why.
A consortium agreement is required between at least providing organisations. These organisations are free to include the requesting organisation(s). The agreement is a commitment to the implementation of the project as described in the grant application and the Grant Obligations and Conditions and specifies the role of each organisation.

11. Can an organization that has signed the consortium agreement still withdraw during the selection period or the implementation period (after a possible award)?
Nuffic expects all parties involved to commit themselves to the application and, if applicable, the grant award and implementation of the project. A grant award is based on the information in the application. If there is a change to this, Nuffic must be informed. A change in the partners or requesting organisations is such that consultation with, and approval by Nuffic is required.

12. How can we apply for the COCA and until which date?
To make sure your COCA is approved before the deadline of the call, send your COCA documents before 22 May 2023 to coca@nuffic.n. On the applicable call
page you can find requirements and the format to present your COCA.

13. What do we need to upload in the online application form under ‘COCA’?
Please upload the email (as PDF) you have received from Nuffic in which we confirm the COCA is approved.

14.Which organisation needs to have / submit the COCA?
The Dutch lead providing organisation must have an approved COCA for OKPGroup Training. This is not required for any other providing organisation in a
consortium. A COCA can be approved with certain conditions. If this is the case, it is stated in the email confirming the COCA is approved.

15.Is the COCA we have for MSP also valid for OKP?
A COCA approved for the MSP is also valid for OKP Group Training. However, please keep in mind the amount for which the COCA is approved as well as any end date until which the COCA is valid. If you have questions about the validity of the COCA, please email to COCA@nuffic.nl.

16.What if our COCA is not approved before the application deadline?
Make sure you submit your COCA documents before 22 May 2023. This allows Nuffic with sufficient time to assess your request. After this date Nuffic can't guarantee to have your COCA assessed.

17. Which fees apply for employees of a consortium partner not registered in Europe, North America or Australia (GOC chapter 5.6)?
The rules and rates that apply in general to the OKP Country partner and/or country in question should be used. The partners should exercise common sense in identifying reasonable fees.

18. Do we need to specify ‘other costs’?
Yes, other costs have to be specified to make sure all costs of the budget are eligible.

19. Can required co-funding be divided over more than 1 requesting organisation?
If co-funding is required, this can be divided between all requesting organisations (from OKP Countries).

20. Can co-funding required from the Dutch provider and requesting organisation also be ‘in-kind’?
Co-funding means a contribution (a percentage of the total costs involved) from the requesting (OKP) country/organisation(s) in the OKP country. These can be in the form of hosting events, food/drink, organising fieldwork/visits, research. However, these must (be able to) be translated into a percentage of the total costs and it must be possible to report on them (in the case of a grant award).
Fees for employees of requesting organisations are not eligible sources of co-funding.

21. Of which amount must the co-funding be a percentage?
Co-funding should be the required percentage of the total budget (OKP-subsidy amount + amount co-funding) required to develop and implement the project. The budget form should calculate this percentage automatically. Co-funding depends per country, more details can be found in the Country Focus Document.

Are your questions not answered by this list? You can contact us at tmt@nuffic.nl or by calling +31 70 4260 260 (Nuffic Public Information Centre).

Please note that in order to reply before the deadline of the call, we can only answer questions that arrive before Wednesday 7 June 2023. Technical issues related your submission in Delta can of course be reported until the submission deadline of 14 June 2023.